Working with Contacts in Skype for Business for Windows

Your Contact List is the location from which you can interact with your contacts. You can send them a message, add them to groups, and decide how you want the contacts displayed within Skype for Business. Skype for Business contacts must be other Skype for Business users within your organization. Regular Skype users can be added to your contact list, but you will not actually be able to contact them from Skype for Business. You will need to download and utilize regular Skype, not Skype for Business, to communicate with contacts outside of your organization.

This topic details how to work with your Contact List in Skype for Business.

Viewing and Adding Contacts

Viewing and adding contacts to your Skype for Business list is simple. There are several ways through which you can add contacts to your Contact List. The most direct method is described in this topic. After logging into Skype for Business, Skype for Business is displayed and appears similar to the following image.

AddContact1

Select the Add a Contact icon, located on the right side of the Skype for Business window. A drop-down menu displays.

AddContact2

The drop-down menu provides several options. You can:

  • Add a Contact in My Organization: Use this option to add a contact that works for the same company/organization as you.
  • Add a Contact Not in My Organization: Use this option to add a Skype for Business user that does not work for the same company/organization as you.
  • Create a New Group: Select this option to organize your contacts into Groups.
  • Display Options: Select this option to customize your display.

For the purposes of this document, the Add a Contact in My Organization option will be selected. After selecting Add a Contact in My Organization, the cursor is moved from its current position and placed into the Find Someone field, as shown below.

FindSomeone

Begin typing the name of the person you want to add as a contact. As you enter characters into the Find Someone field, the results are narrowed to alphabetical matches.

FindSomeone2

Continue entering characters until you locate the name of the person you want to add to your contacts. Once the name of the person you want to add to your contacts is displayed, right-click on the person’s name. A pop-up menu displays.

AddContactToList

Select the Add to Contacts List option. A sub-menu displays to the right of the original pop-up menu. The sub-menu displays your contact groups. By default, you have an Other Contacts group. If you have created any other contact groups, the names of those groups are displayed. Select the name of the group to which you want to add this contact. After selecting a group name, the contact is added to your contact list, in the selected group.

Repeat these steps to add additional contacts to your Contact List.

Create a New Contact Group

Contact groups provide the ability to organize your Skype for Business contacts by an association, such as the department in which they work. Follow these steps to create a new contact group within Skype for Business.

Log into Skype for Business and select the Add a Contact icon, located on the right side of the Skype for Business window. A drop-down menu displays.

CreateANewGroup

From the drop-down menu, select Create a New Group. A new field in which you can enter the name of your new contact group is displayed.

AddContactGroup

Place your cursor in the New Group field and begin typing the name of the contact group you are creating. When you are finished entering the contact group name, press the Enter key. The contact group is now displayed in the list of available groups.

ExampleContactGroup

Repeat these steps to create additional contact groups.

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